Writing business emails can be time-consuming, but learning some useful phrases will save you lots of time. In this post, y'all will find over 150 useful email phrases to help you brand your emails more varied and rich. Nosotros've divided them into three main categories: opening lines to start your electronic mail, trunk lines to convey the message, and closing lines to finish off.
You can also download our gratuitous guide How to write professional emails in English, for more phrases, psychology-backed tips and strategies to get more responses to your emails, templates to relieve time, and examples to avoid miscommunication at work.
Earlier nosotros start, below is a quick template you can use for your professional emails. Following a stantardinzed e-mail template and a few easy tips will help your readers follow your message easier.
#ane Opening Lines
If y'all are looking for ideas for your email opening and greetings, here you have unlike types of opening sentences.
1.a Existence social
By calculation these at the beginning of your emails yous will sound more friendly and social.
- I promise you had a good weekend.
- I promise y'all had a great trip.
- Hope y'all had a dainty break.
- I hope you are well.
- I hope all is well.
- Promise you're enjoying your vacation.
- I hope this email finds you well.
- I hope you enjoyed the event.
- I'm glad nosotros had a chance to chat at the convention.
- It was great to come across you on Thursday.
- It was a pleasure to meet y'all yesterday.
1.b Reason of the email
Tell them why you're writing this email.
- I am writing to you about our last meeting/your presentation yesterday/our adjacent event.
- I am writing to you with regards to/regarding/apropos/in connectedness with...
- I am writing to enquire/ask/let you know/confirm/check/invite you lot to/to update you on/ask for a favor...
- I am writing y'all to follow up on...
- I am contacting you to inform...
- I am reaching out because...
- This is just a quick note to...
- This is simply a quick reminder...
- I wanted to let you know that...
- Might I take a moment of your time to... (very formal)
- It's [Your Proper noun] from [Your Visitor].
- This email is just to let yous know that...
1.c Replying
- I just got your request for...
- I simply read your email nigh...
- Every bit we discussed, I would like to send yous...
- Thank you for your email about...
- Thank you for your e-mail this morning/yesterday/on Midweek/terminal month...
- Cheers for your feedback on/your invitation/your suggestion
- Thanks for sending/request most/attending
- Cheers for your quick reply.
- Thanks for getting back to me and then quickly.
- Thank yous for reaching out (to me).
one.d Apologizing
- Distressing for my late reply.
- Deplorable that it took me then long to become back to you.
- I repent for the belatedly response.
- Sorry information technology's been and so long since my final electronic mail.
- I was sorry to hear nearly...
- Please accept our apologies for any inconvenience caused.
Keep reading: How To Get-go An Email - 45 Great Means To Do Information technology
#ii Torso Lines
2.a Attachments and information
- I've fastened…
- Please discover [file] attached.
- I'm enclosing [file].
- Please see the information below for more than details virtually...
- The parts in bold/in scarlet/in blue are my comments/are the changes we made.
- Here's the certificate that you asked for,
- I've attached [file] for your review.
- I'one thousand sending you [file] as a pdf file.
- The fastened file contains...
- Could you please sign the attached form and transport information technology back to us by [date]?
- Here's the [certificate] nosotros discussed.
- [file] is attached.
- Please have a expect at the attached file.
- Have a look at the [file] I've attached to this electronic mail.
- I've fastened [file].
- More than data is available at world wide web.talaera.com.
- Please notation that...
1.b Requests and inquiries
- Could you please...?
- Could yous peradventure tell me...?
- Can you lot please fill up out this form?
- I'd really appreciate it if you could...
- I'd be very grateful if you could...
- It would exist very helpful if y'all could transport us/me...
- I was wondering if you lot could/if you would be able to...
- If possible, I'd like to know (more) nearly...
- Please discover my two main questions beneath.
2.c Asking for clarifications
- I didn't/don't fully understand [something]. Could you delight explain that once again?
- I didn't quite go your point about [something]. Could yous be more specific?
- Could you lot echo what you said near...?
- Could you requite us some more than details on...?
- If you could delight shed some light on this topic, I would really appreciate it.
- Could you please clarify [something]?
- Could you please clarify when you would similar us to finish this?
- When exactly are y'all expecting to have this feature?
- Hither are the details on...
- Could you please clarify what you would like us to practice about...?
- If I understood you correctly, you would like me to...
- What exactly do you hateful by [something]?
- Could you explain what yous mean past [something]?
- In other words, would you like us to...
2.d Sharing information
Apply these helpful phrases when demand to give or receive some information (or when you already did).
- Thank you for letting me know.
- Thanks for the heads upwards.
- Thank you for the find.
- Please note...
- Quick reminder...
- Just a quick/friendly reminder that...
- Thank you for sharing.
- I'd similar to inform you that...
- Simply a quick heads up -
- Thanks for keeping me in the loop.
- Please go along me informed/posted/updated/in the loop.
2.e Getting and giving approval
- Please permit me know if this is OK with you.
- What are your thoughts (on this)?
- What do you recall?
- Delight allow me know what you recollect.
- We just demand the thumbs upward/the green light. (=nosotros're waiting for approval)
- You (totally) have the green calorie-free!
- He canonical of information technology, and then you can go ahead with the project.
ii.f Scheduling
- I'd like to schedule a meeting on [day] if y'all are available/costless and so.
- I am available on [24-hour interval], if that'south convenient for you.
- Would yous exist available on [twenty-four hours]? If so, I'll ship y'all an invite shortly.
- Can you make it on [day]? If so, I'll book accordingly.
- I'm agape I can't brand it on [day]. How most...?
- (Due to...) I'm afraid we need to reschedule/delay/postpone/put dorsum/cancel/phone call off/move/rearrange our meeting.
- We are sorry to inform you that the interview/meeting scheduled for [day] will take to be rescheduled.
2.g Giving bad news
- Unfortunately, ...
- Unfortunately, we cannot/we are unable to ...
- I'm afraid it will not exist possible to...
- Unfortunately, I have to tell you that...
- I'm afraid that nosotros can't...
- We regret to inform you that...
- I regret to inform you that (due to...) ...
- Later on careful consideration, we take decided (not) to ...
- Due to [reason], it won't exist possible to...
- It's confronting company policy to...
- I tried my best, but...
- Despite my all-time efforts, ...
- I can't see how...
- I'1000 sorry only it's out of my hands.
- I'm agape I won't be able to...
- I'k sorry to tell you lot that...
#iii Closing Lines
3.a When something is expected
Practise you demand a reply? Are you asking for a favor or you lot are coming together soon? These sentences are perfect for those moments!
- Looking forward to hearing from you presently.
- I await forward to hearing from you lot soon.
- Please let me know if this works/if you are available/if that sounds proficient/if you can/if you can help/if you need to reschedule...
- I look forward to seeing/meeting you.
- Run across yous on Th/next week.
- Cheers.
- Thank you lot in advance.
- Give thanks y'all for everything.
- Cheers.
- Any feedback you lot can requite me on this would be greatly/highly/much appreciated.
- If you could accept it prepare past tomorrow/the end of next week, I would actually appreciate it.
- I would appreciate your assist in this matter.
3.b Offering aid or data
- I hope you find this helpful.
- I hope information technology's clearer now.
- I hope that answers all your questions.
- If we can be of whatever farther assist, please allow us know.
- Let me know if you lot need any help.
- For further details...
- If yous have whatever (more than) questions (about)...
- In the meantime, if you need any more information,
- If you lot need more than data/more than info/further information,
- I know that's a lot to take in, and then permit me know if anything I've said doesn't make sense.
- ... please exercise not hesitate to contact me.
- ... please feel gratis to contact me/to go far touch on.
- ... delight let me know.
- ... drop me an email/driblet me a line.
3.c Apologizing (again!)
- Cheers for your understanding/for your patience.
- Thanks again for your agreement/for your patience.
- Once once more, delight take our apologies for whatever inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
- I promise this is okay with y'all.
- I really hope we can find a solution presently.
- I hope you can understand.
- Sorry I couldn't be of more than help.
iii.d Friendly ways to say 'bye'
- All-time regards,
- All the best,
- Best wishes,
- Thanks, (*common in the United kingdom and Commonwealth of australia, breezy in other countries)
- Take a great weekend!
- Have a wonderful day!
Keep Improving Your Business concern Emails
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- Gratis webinars - monthly live sessions with one of our communication experts
- Complimentary communication guides - proceed developing your skills with our free ebooks on business concern English advice
- 'Stay safe' - How to Transport Actually Genuine Emails During the Pandemic
- viii Great Idioms To Raise Your Professional person Emails
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- 100 Business Abbreviations That Volition Make You Await Like An Proficient
- 12 Relatable Tweets That Sum Upwards How We Experience Most Professional Emails
- The Anatomy of Excellent Business Storytelling
- 32 Of import Best Practices To Streamline Your Slack Communication
- The All-time Comprehensive Guide To Time and Dates in English
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[Commodity originally posted in Dec 2018 and updated in Jan 2022]
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